Volunteering Program Privacy Policy
Effective September 20th, 2024
hey there
At Institute Alterna (“we,” “us,” or “our”), a fiscally sponsored non-profit organization in the United States, we are dedicated to protecting the privacy of all individuals involved in our volunteering program, including the children who partake in it. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information during onboarding and participation in our volunteering activities.
Information We Collect
During the onboarding process and your involvement in the volunteering program, we may collect the following types of personal information:
- Personal Identification Information: Legal name, phone number, email address, date of birth, and any other information you choose to provide.
- Financial Information: Bank account details for reimbursement purposes, if applicable.
- Entity Representation Information: Details necessary for accurately reporting your performance to the entity you represent. This may include names of the school, organization, or group you represent.
How We Use Your Information
We use your personal information for various purposes, including:
- Facilitating your onboarding process and ensuring you have the necessary resources.
- Processing reimbursements and managing benefits enrollment.
- Conducting background checks if required for your role.
- Communicating with you regarding your volunteering activities.
- Complying with legal and regulatory requirements specific to non-profit organizations.
Disclosure of Your Information
We may share your personal information in the following situations:
- With Our Internal Teams: We may share information within our teams only when necessary for onboarding and program administration.
- With Third Parties: We may disclose information to third-party service providers, including Canva, The Hack Foundation (for financing and reimbursement purposes), CAKE.com (productivity suite), and Google (productivity suite). These partners assist us in delivering services to you.
- Legal Compliance: We may disclose your information if required by law or in response to legal requests.
Data Security
No computer system can guarantee complete security against unauthorized access or breaches of privacy. While we implement robust measures to protect your information, the inherent risks of using electronic communication and data storage systems remain. In the event of any security breach affecting your data, we are committed to taking immediate action to mitigate the impact and notify affected parties as required by law.
Data Retention
We may retain your personal information indefinitely, as we deem necessary for our operational purposes. However, we reserve the right to delete your information at any time, in accordance with applicable laws and our internal policies.
Your Rights
You have the right to:
- Access and review your personal information.
- Request correction of any inaccurate or incomplete information.
- Request deletion of your personal information, subject to legal requirements.
- Withdraw consent for data processing, where applicable.
Changes to This Policy
We may update this Privacy Policy from time to time. If we make changes, we will notify you by posting the new policy on our internal platform and updating the effective date.
Contact Us
If you have any questions or concerns about this Privacy Policy or your personal information, please contact our Trust team at trust@alterna.dev.